Introduction

I really enjoy learning about Lean, Scrum, and work methodologies in general. While reviewing Lean Management, I suddenly got the idea of applying the 5S principles to the management of my product backlog (and then to organizing my drive… I should also do it with my desk considering its current state!).

Applying Lean 5S to my Product Backlog

  1. Sort (Seiri): Regularly review the backlog and eliminate items that are no longer relevant or useful. Identify essential features or tasks to achieve the product goals.
  2. Set in Order (Seiton): Organize the backlog in a clear manner by using categories, labels, or tags to classify items based on their priority, complexity, or business value.
  3. Shine (Seiso): Remove duplicates and keep the backlog clean and up-to-date by conducting regular revisions.
  4. Standardize (Seiketsu): Establish standards and practices for backlog management. Define clear criteria for adding, modifying, or removing items, and ensure that all team members understand and follow them.
  5. Sustain (Shitsuke): Perform periodic reviews of the backlog to keep it up-to-date and clean: adjust priorities, review requirements, and make decisions. Identify opportunities for continuous improvement and make necessary adjustments.

Conclusion

Effectively organizing and maintaining the product backlog will facilitate planning, transparency, collaboration, and decision-making within the organization and the team. Let’s not forget that Scrum is derived from Lean, and we have much to learn from Lean to optimize our daily routines. Applying the Lean 5S principles may seem like a simple idea, but we can apply this principle in many situations in our daily lives.

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